Our published method for recovering technology spend and keeping it recovered. Four phases, three disciplines that run through every one of them, and Capability Transfer™, so every result is measured, documented and built to last.
Most savings programs fail in one of three ways. The method is built to prevent all three.
The failureSavings nobody can proveClaims built on incomplete data get disputed by finance and vendors alike.Answered by Measurement Rigor
The failureWaste that grows backLicenses get reclaimed, then reassigned. Renewals get negotiated, then forgotten.Answered by Architectural Design
The failureKnowledge that leaves with the consultantsThe new process works until the people who built it walk out the door.Answered by Capability Transfer™
The architecture at a glance
Phases run in order. Disciplines and transfer run through all of them.
Phase 01DiscoverThe Spend Baseline
Phase 02DesignThe recovery plan
Phase 03DeployRecovery
Phase 04Document and TransitionManaged ITAM or handoff
Architectural DesignHow the work is structured: ownership, roles and decision rights
Iterative DeliveryHow the work is executed: short cycles with clear outputs and regular review
Measurement RigorHow the work is proven: every result measured against the Phase 01 baseline
Capability Transfer™How results last: your team is built up in every phase, not handed a binder at the end
The four phases
What happens, what you get, and what your team gains at each step.
Phase 01
Discover
The Spend Baseline · 3 weeks
What we doReconcile spend from AP, cards and contracts against identity, device and usage data. Interview finance, IT, procurement and HR. Classify the full estate and set a risk and compliance baseline, including your effective license position.
What you getA spend baseline your finance lead signs, an 18-month renewal calendar, your license position by publisher, and recoverable spend sized by confidence.
Capability TransferWe assess your team's current asset management capability and agree the transfer criteria we'll be measured against.
Phase 02
Design
The recovery plan
What we doRank opportunities by value and effort, set the strategy for each renewal in the window, and design the controls that will hold: vendor tiers, intake review, named owners, decision rights, and the joiner, mover and leaver flow HR and IT share.
What you getA recovery plan with targets and owners, and an operating specification for how technology spend will be governed from here on.
Capability TransferDocumentation and training are built alongside the design, not written after it.
Phase 03
Deploy
Recovery · 9 weeks
What we doReclaim licenses, recover devices and idle lines, consolidate vendors, negotiate renewals and respond to audits. Roll out the new lifecycle policies and controls as we go.
What you getSavings executed and verified in writing against the Phase 01 baseline, recorded in a savings register your finance team can trace.
Capability TransferYour owners run the new controls in live operation, with our team coaching alongside them.
Phase 04
Document and Transition
Managed ITAM or handoff
We complete the SOPs, governance handbook, audit playbook and renewal calendar, and set the cadence that keeps savings in place. Then you choose how it runs.
Your team runs itWe validate your team against the transfer criteria set in Phase 01, then step back.
We run it with youManaged ITAM: we own the renewal desk, intake and reconciliation, while your owners handle day-to-day decisions.
Measurement Rigor, applied
Every dollar runs through the same five steps.
We use the DMAIC improvement cycle to take each savings opportunity from a hypothesis to a verified, controlled result. It's why finance teams can sign off on our numbers.
DefineAgree the scope and what counts as a saving
MeasureBuild the signed baseline, with a confidence rating on every dataset
AnalyzeFind where spend leaks and size each opportunity
ImproveRecover, consolidate and negotiate
ControlGovern so the savings hold, month after month
Our proprietary discipline
Capability Transfer™
Engineered, not assumed.Transfer criteria are written into every statement of work and tracked against milestones.
Cross-cutting, not sequential.Transfer happens in every phase, not in a handover meeting at the end.
Validated, not declared.We close only when your team shows it can run what we built.
The architecture stays constant. The frameworks fit the work.
ProjectsIT asset lifecycle and recovery, delivered with PMI practice and stage-gate governance
PerformanceIT operations and audit readiness, built on ITIL 4 and IAITAM asset management standards
PeopleIT people operations: team structure, ownership and the HR and IT processes behind every hire and exit
Deliverables built to outlast the engagement.
Signed spend baseline and diagnostic
Recovery plan and operating specification
Savings register verified by finance
Running governance: renewal desk, intake and dashboards
Trained owners inside your team
SOPs, governance handbook and audit playbook
The method in practiceDC Government agency
$250K+documented savings in year one
5,000+IT assets governed
100%federal audit compliance
Phase 01 starts with a conversation.
45 minutes with a Stratecamp principal, and a written recommendation within two business days.